Commercial invoice

Getting it right for fast transit

The commercial invoice is key to a smooth customs handling process. Authorities require the commercial invoice to assess possible taxes and duties. Ensuring the commercial invoice is filled out correctly assists greatly in avoiding any unnecessary delays.

Template for commercial invoice

In order to assist you, we have a commercial invoice template for you to use. This template is available to assist and guide our customers. Completion and submission of the invoice is the responsibility of the signature entity.

Download template (XLS)

Commercial Invoice essentials

What's in your package?

Goods description

The goods description should explain what's in the package, what it's made out of, and what it's used for (if applicable). This should be clear and describe all items included in your shipment, and gives customs authorities a clear indiciation of what's in your shipment.

Harmonised Tariff Codes

The Harmonised System (HS Codes) classifies goods so that customs authorities know which controls, taxes and duties may apply. This is optional, but including a code helps speed up the process at customs clearance.

Accurate shipment valuation

Even if your package is a sample, a gift or return, there is still a value of at least the production costs of the item(s). The value should be as accurate as possible. If customs were to question your valuation, it can cause delays and penalties. Keep the valuation of the goods in the SAME currency as you specify on the invoice.

Country of origin

This, of course, describes where the goods were manufactured. This can differ to where the goods are shipped from. In certain cases, a Certificate or Origin might be required. For further information on the Certificate of Origin, you will need to contact your local Chamber of Commerce.

Choosing the right Incoterms

This, of course, describes where the goods were manufactured. This can differ to where the goods are shipped from. In certain cases, a Certificate or Origin might be required. For further information on the Certificate of Origin, you will need to contact your local Chamber of Commerce.

 

Learn more about Incoterms

Fly through customs smoothly

With a correct commercial invoice, your shipment will be able to fly through customs smoothly. You can fill out your own or save time and use our commercial invoice template.

Download template (XLS)

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Julie Robinson

Indigo Logistics

UNIT A56, U CAN STORE, Cnr Spartan Crescent & Olympia Street, Eastgate Ext

+27 11 486 4945

+27 10 020 2851

+27 11 262 0488

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© 2017 Indigo Logistics. Last updated: 26 September 2017